Privacy Policy

To protect your account and personal information, we use secure authentication services, including:

• Email and password authentication through Amazon Cognito.
• Optional sign-in using a single supported identity provider such as Google, LinkedIn, or GitHub. When you choose these options, we may receive basic profile information, such as your name, email address, and profile picture, according to the permissions you authorise. Each account uses one sign-in method only.
• Optional recovery email address in your account settings, used only to restore access if you lose your sign-in email or social provider.

nipuneX uses artificial intelligence (AI) to improve recruitment and hiring outcomes. Selected profile information and job-related content may be securely processed using Amazon Bedrock and related AWS AI services.

AI features may include:

• Matching job seekers with relevant job opportunities and ranking candidate suitability for employer roles.
• Generating company profile summaries, keyword suggestions, and dashboard insights.
• Assisting with cover letter drafting and profile-related suggestions.
• Providing recruitment insights to employers.

We use your information to:

• Create and manage user accounts.
• Connect employers with suitable candidates and process job applications.
• Provide AI-powered recruitment services you enable.
• Deliver notifications, platform updates, and support communications.
• Operate messaging, interview, and hiring workflows.
• Improve platform functionality, reliability, and user experience.
• Detect fraud, maintain security, and protect the integrity of the platform.
• Comply with applicable legal and regulatory obligations.

We do not sell your personal information.

We may share your information in the following circumstances:

• With employers when you apply for a job, respond to an invitation, or make your profile visible or searchable through your privacy settings.
• With trusted service providers that support authentication, cloud hosting, email delivery, AI processing, storage, and platform operations. These providers process information on our behalf and are required to protect it appropriately.
• With the identity provider you choose to use for sign-in.
• With authorised personnel for support, security, fraud prevention, and platform administration.
• When required by applicable law, court order, or government authority.
• In connection with a merger, acquisition, reorganisation, or other business transfer, where permitted by law.

Your information is stored and processed using Amazon Web Services infrastructure, including services such as Amazon Cognito, DynamoDB, and Amazon S3, in accordance with our security controls.

We implement appropriate administrative, technical, and organisational safeguards to protect your information against unauthorised access, alteration, disclosure, or loss.

While we strive to protect your information using industry-standard security practices, no method of electronic transmission or storage is completely secure.

We use cookies and similar technologies to:

You may manage cookie preferences through your browser settings. Some features may not function correctly if essential cookies are disabled. For more detail, see our Cookie Policy.

• Keep you signed in and maintain secure sessions.
• Remember your preferences.
• Support authentication, authorisation, and platform security.
• Enable core platform functionality, including real-time features where applicable.

We retain personal information for as long as needed to provide the platform, meet legal obligations, resolve disputes, and enforce our agreements.

Profile data, application history, and activity logs are generally retained until you delete your account, unless a longer retention period is required by law or needed for legitimate business purposes such as fraud prevention or dispute resolution.

Subject to applicable law, you may:

To exercise these rights, use the relevant account settings or contact us using the details below.

• Access and update your profile information.
• Manage profile visibility, contact visibility, and other privacy settings in your account.
• Export a copy of your profile data from Privacy & Data settings.
• Deactivate your account temporarily or request permanent deletion of your account.
• Enable or disable Smart Ranking and other AI features where available.
• Withdraw consent where processing is based on consent.
• Opt out of marketing communications where offered.

nipuneX is intended for users who are old enough to enter into employment or recruitment relationships under applicable law. We do not knowingly collect personal information from children without appropriate authority.

Your information may be stored and processed in countries other than your own, including where our cloud service providers operate data centres. Where required, we take steps designed to ensure appropriate safeguards for cross-border transfers.

We may update this Privacy Policy from time to time. Changes become effective when published on the platform. If you continue to use the platform after changes are published, you accept the updated Privacy Policy.